Best tips to maintain your warehouse


Warehousing is the storage of manufactured products or merchandise that will be sold later. A warehouse is usually a space specifically designed for storage. It may be owned or rented by the manufacturer. The quality and management of a warehouse affects its operations and the safety of the goods stored in it.

The importance of keeping your warehouse in top shape

It is important that the warehouse is well maintained as well as efficient. A well-maintained warehouse will keep the stored merchandise in top condition. A poor or unsanitary warehouse may cause damage to the goods stored in it. It will also allow quick and efficient access to stored goods when needed. Warehouse equipment such as cranes, forklifts and conveying systems must be in good working order. If any of these systems fail, it can cause delays and disruptions to warehouse operations. The time spent on repairing equipment will be time and money for the customer whose goods are stored in the warehouse. So, warehouse maintenance is just as important as all other activities in it.

Tips to maintain your warehouse

Preventive maintenance

Regularly implemented preventive maintenance measures are essential to prevent problems before they occur. Some of the preventive maintenance measures for warehouses are:

  • It is necessary to assign trained and certified human resources to operate the equipment in the warehouse. Trained machine operators will be more efficient. They are also less prone to accidents and accidents due to improper handling of equipment.
  • Safety exercises should be conducted regularly. All people in the warehouse will have a workout to prepare them for situations such as fire or evacuation. When warehouse personnel are trained to handle such emergencies, they will remain calm and respond appropriately.
  • Apply safety standards that are in line with the best in the industry. Rewarding employees for adhering to standards is the best way to motivate them to follow these practices. Enforce best practices such as trip hazard prevention and other safety best practices. Hazardous materials must not be allowed into the warehouse.
  • Equip the warehouse and staff with all required safety equipment. Make the use of helmets, synthetic shoes and all other safety equipment mandatory. The warehouse should also have adequate sprinklers, fire extinguishers, and other risk management and mitigation equipment for emergency use. Best practices, such as exit points and clearly defined danger areas, are essential. Layout schemes and exit routes must be clearly displayed on all floors and levels.
  • Proper and diligent pest control is essential in the warehouse. The spread of pests can destroy or damage the goods stored in the warehouse. Pest control methods should be in accordance with industry best practices.
    • Create a pest control plan and schedule
    • Conduct regular pest inspections
    • Maintain doors, windows, floors, ceilings, and other potential access points to the warehouse properly so that pests cannot reach them.
    • Get a warehouse cleaning and maintenance routine
    • Use the permitted insect repellent and hire a pest control agency to maintain the warehouse regularly
    • Rearrange the goods from time to time to take out any pests that settle in them

Pre-planned maintenance

Proper operation of equipment in the warehouse is essential to its smooth operations. Equipment that is well maintained is less likely to be damaged.

  • There should be a scheduled warehouse maintenance plan for all equipment in the warehouse. Replacement dates for machinery and equipment components must be recorded and adhered to. When items such as seals, filters, and oils are replaced on schedule, this enhances the life and condition of the equipment. This is difficult to do unless there is a scheduled downtime for each piece of equipment. Service and maintenance of all equipment cannot be carried out at the same time without affecting warehouse operations
  • Some equipment is better managed by manufacturers. Annual maintenance contracts (AMCs) with manufacturers or service providers are necessary to maintain these pieces of equipment
  • Larger warehouse operations contain a lot of machinery and equipment, and manually monitoring their maintenance and repair is cumbersome. Warehouse management system with CMMS (Computerized Maintenance Management System) will help to store, track and update warehouse maintenance records of equipment and generate reports
  • The cleanliness and hygiene maintained in the warehouse keeps the goods safe and is important to the health and safety of employees

employee notes

Employees who work in warehouse operations are the best people to provide valuable information and feedback about operations and equipment. They can tell you where bottlenecks in the process are hindering better efficiency. If there are problems with the equipment or a better way to use it, the staff will be the first to let you know. Employees who feel cared for are also more likely to invest in process and improve productivity and safety.

How does organizing and tracking inventory help in a warehouse?

A warehouse can be used by many different companies to store their goods. It can also be used to store different types or batches of goods for a single company. When there is no organization and recording of inventory within the warehouse, employees have to manually and visually locate the required goods. This is a huge waste of time and human resources.

An organized warehouse is more efficient and secure. When you keep the warehouse organized, you can easily locate and transport any goods you need. It is important to know exactly where the merchandise is stored so that employees do not waste time trying to locate the merchandise. Good planning also prevents confusion and traffic jams for incoming and outgoing objects on the same access path. Well-organized layouts and wide access paths keep goods moving smoothly.

Does inventory management software help you manage stocks in warehouses?

Some of the advantages of warehouse inventory management software are:

Inventory management through software makes warehousing less messy and supports efficiency and smooth operations. TallyPrime is an integrated accounting and inventory management solution that helps you store, record and track inventories in multiple locations or warehouses. With TallyPrime, you can easily handle stock transfers between multiple exhibitors and insightful reports help you see stocks in different locations.

TallyPrime Warehouse Summary Report

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